Posting NumberSRGV4701Working TitleADMINISTRATIVE ASSISTANT
IINumber of Vacancies1LocationHarlingen, TexasDepartmentSchool of
NursingFTE1.0FLSANon-ExemptScope of Job To provide skilled
administrative support and routine administrative support to the
head of a large department and the departmental staff and/or
faculty in an academic or non-academic area. Maintains financial
data, which includes monthly budget and status reports.
Description of Duties •Provides direct administrative support to
the administrator of a large department.
•Creates letters, memos, reports, requisitions, and other
material based on generic direction.
•Prepares agenda for meeting, schedules meetings, records and
distributes minutes of meetings.
•Handles travel arrangements for supervisor and other office
•Responsible for all routine administrative functions and
•Composes letters, memos, reports, requisitions, research
papers, class related papers, exams, and other material from rough
drafts or notes from a superior.
•Acts as receptionist.
•Screens visitors and telephone calls.
•Orders supplies and arranges for repair of equipment.
•Organizes and maintain records and filing systems.
•May assist in processing various student forms and requests for
the appropriate review and approvals.
•May provide general program information and materials to
students and/or direct students to the appropriate student services
•May assist in coordination, planning, and/or staffing of
departmental meetings and events as needed for outreach,
recruitment & education.
•Processes personnel actions upon direction of the
•Monitors complex records and prepares reports from a variety of
•Monitors expenditures and income against the budgets, maintains
accurate accounting ledgers and facilitates monthly reconciliations
of accounts. Maintains a wide variety of academic, fiscal,
personnel and administrative records and files consisting of
confidential and official matters.
•Keeps and maintain inventory and personnel records.
•Receives, sorts and distributes mail.
•May assist in the preparation of budgets, grant requests, class
schedules and other periodic reports.
•May track vacation, arrange for back-up coverage and process
time cards for any assigned employees.
•Performs other duties as assigned.
Supervision Received General supervision from Chair or Director
of a large Department with at least 10 regular FTE’s.
Supervision Given May supervise support staff and temporary
Required Education Associate degree in a related field or
experience as outlined below.
Preferred Education None.
Required Experience Three (3) years of office administrative
experience. Experience may be substituted for education on a 1-on-1
Preferred Experience Experience obtained within higher
Equipment Knowledge of the use of personal computer, word
processing, spreadsheet, and database software. Standard office
Working Conditions Needs to be able to successfully perform all
required duties. Excellent, professional office environment; some
travel and weekend work is required. Exerting up to 10 pounds of
force occasionally, and/or a negligible amount of force frequently
or constantly to lift, carry, push, pull or otherwise move objects,
including the human body.
Other Must have excellent customer service, interpersonal,
organizational, and verbal skills.
Physical Capabilities N/A
Employment CategoryFull-TimeMinimum SalaryCommensurate with
ExperiencePosted SalaryCommensurate with ExperiencePosition
Available Date10/19/2020Grant Funded PositionNoIf Yes, Provide
Grant Expiration DateEEO Statement It is the policy of The
University of Texas Rio Grande Valley to promote and ensure equal
employment opportunities for all individuals without regard to
race, color, national origin, sex, age, religion, disability,
sexual orientation, gender identity or expression, genetic
information or protected veteran status. In accordance with the
requirements of Title VII of the civil rights act of 1964, the
title IX of the Education Amendments of 1972, Section 504 of the
Rehabilitation Act of 1973, and the Americans with Disabilities Act
of 1990, as amended, our University is committed to comply with all
government requirements and ensures non discrimination in it’s
education programs and activities, including employment.
Special Instructions to Applicants Dear Applicant,
Human Resources will not be held responsible for redacting any
confidential information from the documents you attach with your
application. The confidential information includes the
*Date of Birth
Please make sure that you omit this information prior to
submission. We are advising that Human Resources will be forwarding
your application to the department as per your submission. The
University of Texas Rio Grande Valley reserves the right to
discontinue accepting applications prior to the stated close date
of this position, after meeting the posting requirement of three
(3) calendar days.
If you have any questions, please visit our Careers site at
https://careers.utrgv.edu for detailed contact information.
Additional Information UTRGV is a distributed location
institution and working location is subject to change based on
All UTRGV employees are required to have a criminal background
check (CBC). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval
from the Chief Human Resources Officer.
Quick Link http://careers.utrgv.edu/postings/26059 Posting
Supplemental Questions Required fields are indicated with an
* Are you a current UTRGV employee? Yes
* Are you now, or previously, employed by The University of
Texas System or any of its institutions? Yes - I currently am
employed by the UT System or its institutions
Yes - I have previously been employed by the UT System or its
No - I have never been employed by the UT System or its
* Please select your highest level of completed education. 6th
10th grade education
High School Diploma or GED
Associates Degree, Technical, or Trade School
Degree/Certification or 60 Hours of College Hours
Bachelors Degree from an accredited university
Masters Degree from an accredited university
Ph. D. or other terminal degree from an accredited
None of the above
* Please provide the field of study for your education: (Open
* Please indicate the number of years of full time work
experience you have directly related to the position in which you
are applying for: Less than 1 year
Over 10 years
* Do you meet the minimum requirements for this position?
Applicant Documents Required Documents Resume
Optional Documents Cover Letter/Letter of Application
Writing / Publication Sample
Reference Letter 1
Reference Letter 2
Reference Letter 3
Certifications and Licenses
List of 3 References
Evidence of Teaching Effectiveness
Unofficial Transcripts 2
Unofficial Transcripts 3
Letter of Interest
Unofficial Graduate Transcripts