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ADMINISTRATIVE COORDINATOR

Company: The University of Texas Rio Grande Valley
Location: Edinburg
Posted on: May 17, 2019

Job Description:

ADMINISTRATIVE COORDINATOR Posting Number: SRGV3909 Number of Vacancies: 1 Location: Edinburg, Texas Department: College of Engineering & Computer Science FLSA: Exempt Scope of Job: To coordinate activities and provide supervision in the operation and administration of a department. To relieve the administrator of a large volume of complex decisions. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures. Also, responsible for fiscal and administrative activities for a large department or comprehensive responsibility for the operation and direction of a smaller department. Description of Duties: --- Plans, organizes, and coordinates administrative operations. --- Assists director and/or manager in preparing and analyzing budgets, merit pay recommendations, as well as assisting during the interviewing/hiring process. --- Maintains and verifies departmental personnel files including records of required employee credentials and licensing. --- Maintains departmental procedures manuals. --- Schedules and arranges department and committee meetings including the preparation of meeting notices and agendas. --- Monitors and maintains control of expenditures within budgets. --- Processes bills for payment. --- Assists in report preparation and in responding to official inquiries. --- Coordinates procurement of equipment and supplies. --- Interprets rules, regulations, and policies and executes as applicable. --- Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University and department. --- Interprets and reviews administrative decisions, policies, and internal procedures. --- Plans, supervises, and schedules the work of assigned staff. --- Determines work priorities and evaluates work progress. --- Assists in the preparation of the annual budget and/or grant applications and maintains the current status of the same with respect to funds available and obligated. --- Coordinates the collection of information or the preparation of reports and compiles or supervises the compilation of data for reports. --- Serves as a liaison with other departments on policies, procedures, and practices. --- Reports directly to the top administrator in the department. --- Performs related duties as required. Supervision Received: General direction from the assigned supervisor. Supervision Given: Supervises assigned staff. Required Education: Bachelors Degree from an accredited University. Preferred Education: Bachelors Degree in Business Administration from an accredited University. Licenses/Certifications: None. Required Experience: Two (2) years of office administrative or business management experience. Preferred Experience: Experience within higher education. Equipment: Personal computer, word processing, spreadsheet, and database software. Standard office machines. Working Conditions: Needs to be able to successfully perform all required duties. Indoor office environment. Other: Some evening and /or weekend work and travel may be required. Ability to multi-task. Must possess strong interpersonal, oral, and written communication skills. Work requires the application of considerable judgment and discretion. Physical Capabilities: N/A Employment Category: Full-Time Minimum Salary: Commensurate with Experience Posted Salary: Commensurate with Experience Position Available Date: 05/09/2019 Grant Funded Position: No If Yes, Provide Grant Expiration Date: EEO Statement: UTRGV is an Affirmative Action/Equal Opportunity Employer that strives to hire without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. UTRGV takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities. Special Instructions to Applicants: Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: Date of Birth Gender Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careersutrgv.edu. Additional Information: UTRGV is a distributed location institution and working location is subject to change based on need. All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered. Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer. To apply, visit https://careers.utrgv.edu/postings/21132 Copyright --2017 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-87b75b579f4d7d40a65634b5dc934ff5

Keywords: The University of Texas Rio Grande Valley, Edinburg , ADMINISTRATIVE COORDINATOR, Administration, Clerical , Edinburg, Texas

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