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Administrative Assistant

Company: Bolt Security Company
Location: Edinburg
Posted on: November 18, 2021

Job Description:

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include bookkeeping, providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Quickbooks, MS Excel and office equipment. If you have previous experience as a Bookkeeper or Executive administrative assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.Responsibilities

  • Bookkeeping
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managersSkills
    • Proven experience as an bookkeeper, administrative assistant or office admin assistant
    • Knowledge of office management systems and procedures
    • Working knowledge of office equipment, like printers and fax machines
    • Proficiency in Quickbooks, MS Office (MS Excel and MS PowerPoint, in particular)
    • Excellent time management skills and the ability to prioritize work
    • Attention to detail and problem solving skills
    • Excellent written and verbal communication skills
    • Strong organizational skills with the ability to multi-task
    • High School degree; additional qualification as an Bookkeeper and Administrative assistant or Secretary will be a plusJob Type: Full-timePay: $13.00 - $15.00 per hourBenefits:
      • 401(k)
      • Dental insurance
      • Health insurance
      • Paid time offSchedule:
        • 8 hour shift
        • Monday to FridayCOVID-19 considerations:All customers are required to wear a mask and all employees should be vaccinated.Education:
          • High school or equivalent (Preferred)Experience:
            • Bookkeeping: 1 year (Required)
            • QuickBooks: 1 year (Required)Work Location: One location

Keywords: Bolt Security Company, Edinburg , Administrative Assistant, Administration, Clerical , Edinburg, Texas

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